Executive Assistant

About the job

This role is open to candidates based in LATAM, Africa, and Eastern Europe. Please note that as this role supports U.S.-based clients, candidates must be available to work during U.S. business hours aligned with the client’s time zone. Our client is a forward-thinking organization dedicated to supporting and empowering entrepreneurs and venture capital firms. They focus on driving innovation and business growth by providing strategic resources, investment opportunities, and access to a strong network of experienced professionals. As they continue to scale, they are looking to strengthen their internal operations by adding a highly organized Executive Assistant to support senior leadership and ensure day-to-day efficiency.

Location

Fully Remote (Work from Home) | 9 AM – 5 PM PT

Role Overview

The Executive Assistant will support senior leadership by managing calendars, handling communications, coordinating logistics, and ensuring administrative operations run smoothly. This role requires a proactive, highly organized professional who can manage multiple priorities, maintain accuracy across tasks, and operate effectively in a dynamic environment.

Key Responsibilities

• Calendar & Email Management
  • Manage the executive’s calendar, schedule meetings, and organize daily priorities
  • Draft and respond to emails in a timely and professional manner
• Administrative Support
  • Provide general administrative support including data entry, expense management, and filing
  • Manage logistics such as travel arrangements, meeting coordination, and office operations
• Communication Management
  • Ensure smooth communication between the executive and internal or external stakeholders
  • Prepare documents, reports, and presentations as needed
• Data Tasks & Reporting
  • Organize, track, and maintain accurate data records
  • Assist in preparing reports and maintaining structured data systems
• Logistics Coordination
  • Coordinate travel, events, and business-related logistics
  • Ensure all arrangements run smoothly and efficiently
• Cross-Departmental Support
  • Support team members across departments as needed
  • Handle requests promptly and professionally

Qualifications

Experience

• 2+ years of experience in an executive assistant or administrative support role
• Experience working in fast-paced environments

Skills

• Excellent written and verbal communication skills in English, with the ability to draft professional correspondence
• Strong organizational skills, with the ability to manage complex calendars and multiple priorities
• Proficiency in Google Suite, Microsoft Office, and common tools such as Zoom and Slack
• Familiarity with project management software is a plus
• Strong attention to detail, ensuring accuracy and completeness in all tasks
• Problem-solving mindset with the ability to proactively address issues and take initiative

What Success Looks Like

The executive’s calendar is consistently organized and optimized with minimal scheduling conflicts. Communications are high-quality, error-free, and delivered promptly. Administrative tasks are completed efficiently with minimal follow-up required. Data and records are accurate, organized, and easily accessible. Logistics and coordination are executed smoothly without disruptions.

Opportunity

This role offers the opportunity to work closely with senior leadership in a dynamic and fast-paced environment. The Executive Assistant will play a critical role in maintaining operational efficiency while gaining exposure to high-level business activities. This position provides strong opportunities for growth, skill development, and increased responsibility within a company focused on innovation and impact.