Finance Trainee

Job Description

All Applications (Cover Letter, CV and certified academic documents as ONE DOCUMENT) sent via email to Vacancies.Uganda@actionaid.org clearly addressed to the Human Resources Officer, ActionAid Uganda, Plot 2514/2515 Ggaba Road, Kampala, not later than Friday 24th April 2026 by 1300hrs. We will respond to ONLY shortlisted Candidates.

Key Roles and Responsibilities

• Examination of payment requests

*Examine payments requests and other financial transactions for approval and ensure there are adequate supporting documentation in accordance with LFPM, donor guidelines and national laws*

• Checks the arithmetic and coding accuracy, completeness, consistency of support documents and compliance with tax regulations and other guidelines of payment vouchers, staff, accountability, etc.
• Prepares, update the relevant records, ensure approvals and issue cheques.
• Issues cash as approved and update cash position
• Verifies accuracy and authenticity of documents and process financial transactions.

Financial Record Keeping

• Inputs payments, receipts, and staff accountabilities in the accounting system
• Receives and record all funds received directly and monitor the web for any direct credits
• Reviews, attach receipt, stamp and file all vouchers and JVs
• Uploads payments on web banking, update the cash position and follow up their approval
• Raises JVs, input received partners’ data into SUN system after expenditure verification exercise

Support the Development of Unit Budgets

• Supports the preparation of financial costing of activities and forecasting for annual budget
• Provides technical support and explain, guide budget holders in the application of budget guidelines to their annual budgeting process
• Checks unit partner budgets for accuracy, completeness and compliance with guidelines
• Reviews the LFPM and the donor and budget guidelines and provide/ document guidance
• Formulates budget estimates of the planned activities and make comparisons between past year’s budgets to the current year’s budget to ascertain realism
• Prepares the budgets as per the requirements of the FPM

Reconciliation of Financial Records

• Receives and files al monthly Bank statements, perform reconciliation and produce bank reconciliation statements
• Makes reference to vouchers and JVs and reconcile all SUN debtor, creditor and control accounts
• Generates reports on relevant codes and share with staff, line manager and recommend corrective action.
• Responds to staff queries on the report
• Performs cash counts, reports, requests and withdraws bank cash and carry out cheques-banking
• Responds to staff, management, partner and supplier queries through emails and telephone
• Consults with partners, check all partner reports for the arithmetic accuracy, completeness, consistency of support documents and compliance with the MOU provisions and Action Aid accountability requirements before the further transfer of partner’s grants
• Updates partners or responsible staff on funds disbursements

Support Internal and External Audits

• Prepares audit schedules as requested by Finance and Grants Coordinator and per checklist and any other pertinent supporting analysis
• Supports in the development of audit timetable
• Participates in follow-up responses and clear audit issues both internal and external audits

Preparation of the Payroll

• Requests, compile and consolidate payroll information
• Updates the payroll system in consultation with the HR unit, print and seek approval
• Prepares the payroll file input into SUN and upload into the WEB for salary payment
• Compiles tax information, fill the URA tax return forms, file the return on URA web and upload for payment
• Submits the payment registration and URA returns to bank and URA respectively

Staff and Partners Financial Capacity Building

• Arranges the national and project partners’ visits to review partner transactions and ensure compliance to policy
• Carries out monitoring visits and prepare basic field visit report for discussion- travel/ meeting/ report writing
• Carries out training and give support to partners / staff on financial system and procedures
• Solicits and act on feedback with regard to the use of finance-related knowledge in AAU and amongst its partners

Person Specification

Educational Qualification and Experience

• A bachelor’s degree in commerce, Business Administration, Financial Management or Accounting from a recognised university.

Essential Experience

• At least one year of relevant work experience in a reputable organisation.

How to Apply

All Applications (Cover Letter, CV and certified academic documents as ONE DOCUMENT) sent via email to Vacancies.Uganda@actionaid.org clearly addressed to the Human Resources Officer, ActionAid Uganda, Plot 2514/2515 Ggaba Road, Kampala, not later than Friday 24th April 2026 by 1300hrs