Senior HR and Facilities (Estate Management Officer)

Background

Position : Senior HR and Facilities (Estate Management Officer)

Reports to : Manager Administration

Supervises : Facilities Maintenance Officer

No of Supervisees: 1 staff

Department : Human Resources

Duty Station : Duty Area

Job Purpose

To lead and oversee facilities and estate management operations, ensuring optimal utilization, maintenance, safety, and compliance of all company properties and assets, while supporting human resource functions to enhance staff welfare and organizational efficiency at Uganda Electricity Distribution Company Limited.

Key Result Areas

Key Responsibilities

• Facilities & Estate Management (Core Function)
  • Lead the management of all company facilities, including offices, substations, yards, and staff accommodation.
  • Oversee company estates (land, buildings, and housing units), ensuring proper utilization, maintenance, and security.
  • Develop and implement maintenance plans (preventive and corrective) for all properties and infrastructure.
  • Manage tenancy/occupancy of company properties, including allocation, inspections, and handover/takeover processes.
  • Maintain a comprehensive and up-to-date estate/property register.
  • Ensure compliance with land laws, lease agreements, and property regulations.
  • Supervise and manage service providers (cleaning, security, landscaping, waste management, and maintenance contractors).
  • Prepare and manage facilities and estate budgets, ensuring cost control and value for money.
  • Coordinate renovations, refurbishments, and infrastructure improvement projects.
  • Ensure compliance with occupational health, safety, and environmental standards across all facilities.
  • Liaise with local authorities, utility providers, landlords, and regulators on property-related matters.
  • Identify opportunities for optimization, redevelopment, or disposal of underutilized assets.
• Asset & Logistics Management
  • Maintain an accurate and updated asset register for all company property, furniture, and equipment.
  • Ensure proper asset tagging, tracking, and periodic verification.
  • Coordinate procurement of facilities-related goods and services in liaison with the Procurement Unit.
  • Oversee inventory and stores related to facilities management.
  • Manage transport and logistics support for administrative operations where applicable.
• Compliance & Risk Management
  • Ensure adherence to occupational health and safety standards across all facilities and estates.
  • Support internal and external audits relating to facilities, estates, and HR functions.
  • Identify and mitigate risks related to property management, safety, and asset security.
• Leadership & Supervision
  • Supervise facilities, administrative, and estate staff.
  • Manage performance, training, and development of team members.
  • Enforce discipline, accountability, and high service delivery standards.

Person Specifications

Academic Qualifications

• A master’s degree in Human Resource Management or a related field
• Bachelor’s Degree in Estate Management, Human Resource, Civil Engineering, Facilities Management, Business Administration, or related field.
• Postgraduate qualification in Estate Management, HR, or Administration is an added advantage.
• Must be a registered Member with The Human Resource Managers Association of Uganda (HRMAU)

Experience

• A Minimum of 5–7 years’ experience, with at least 3 years in facilities/estate management at a supervisory level.

Working Environment

• Office-based with frequent field visits to company facilities and estates.
• May require extended working hours during emergencies or major maintenance activities