Accountant

Department: Finance & Accounts

Duty Station: Mpigi Town, Mpigi District.

Employment Type: Full Time

1. KEY RESPONSIBILITIES AND DUTIES

1.1 Financial Accounting and Bookkeeping

• Maintain accurate and up to date accounting records.
• Track all sales, purchases, expenses, receipts, payments, deposits and other financial transactions.
• Maintain the general ledger and supporting accounting schedules.
• Ensure all financial transactions are supported by appropriate documentation and authorization.
• Properly file and maintain invoices, receipts, payment vouchers, LPOs, delivery notes and other financial documents.
• Provide any other financial reports required by management.

1.2 Branch and Agro Input Shop Accounting

• Monitor the financial transactions of all Agro and More agro input shops.
• Ensure daily sales and cash collections from each branch are properly recorded and reconciled.
• Reconcile branch sales against cash, mobile money, bank deposits and other payment channels.
• Review branch expenses and ensure they are properly authorized and documented.

1.3 Sales, Receivables and Customer Accounts

• Maintain accurate records of customer accounts and outstanding balances.
• Prepare and issue invoices and receipts as required.
• Monitor customer credit and ensure credit sales are properly authorized.
• Follow up on outstanding customer balances in collaboration with the relevant departments.

1.4 Purchases, Suppliers and Accounts Payable

• Record all purchases and supplier invoices accurately.
• Maintain up to date supplier accounts and statements.
• Verify supplier invoices against LPOs, delivery notes and goods received documentation.

1.5 Inventory and Stock Accounting

• Work closely with the Inventory, Operations teams and Sales agronomists to ensure accurate stock records.
• Reconcile stock purchases, sales, transfers, returns and adjustments with accounting records.
• Review stock valuation and identify significant discrepancies.
• Participate in periodic stock counts and stock reconciliations.
• Ensure stock related financial transactions are properly recorded.

1.6 Banking and Cash Management

• Monitor daily bank balances and cash positions.
• Prepare and maintain regular bank reconciliations.

1.7 Tax and Statutory Compliance

• Assist in preparing and filing applicable tax returns and statutory reports.
• Maintain accurate tax records and supporting documentation.

2. QUALIFICATIONS AND EXPERIENCE

Minimum Academic Qualifications

• Bachelor’s Degree in Accounting, Finance or Commerce.

Professional Experience

• Experience in an agro input, retail, distribution, or related business environment is highly desirable.
• Experience with inventory and stock accounting is preferred.
• Experience using accounting software such as Odoo and with LPOs, supplier credit, receivables and institutional customers is an added advantage.

3. BENEFITS

• Monthly salary. (Details provided to shortlisted candidates).