Assistant Company Secretary

About the Role

The Assistant Company Secretary supports the Group Company Secretary in delivering effective company secretarial, governance, and statutory compliance services across the Group. Operating within delegated authority, the role provides company secretarial support to subsidiary boards and assists with main Board governance activities, ensuring compliance with applicable legislation, governance frameworks, and corporate reporting requirements while promoting ethical and effective leadership.

Key Duties

• Assist and support the Group Company Secretary in the execution of company secretarial and governance functions across the Group and subsidiary entities in accordance with the Companies Act and other applicable legislation.
• Promote sound corporate governance practices and support ethical and effective leadership across the organisation.
• Provide governance and company secretarial support to the Board, Executive Committee, subsidiary boards, and related committees.
• Support directors and executive members in understanding and fulfilling their governance, fiduciary, and statutory responsibilities.
• Coordinate and administer shareholder, Board, subsidiary Board, Executive Committee, and committee meetings.
• Prepare and distribute meeting agendas, packs, resolutions, and related governance documentation.
• Ensure accurate recording of proceedings and preparation of minutes for Board, committee, shareholder, and Executive Committee meetings.
• Ensure minutes and related governance documentation are distributed to members and directors within agreed timeframes.
• Review new governance-related legislation, regulations, and amendments to identify matters relevant to the Group.
• Communicate legislative and regulatory developments to management and governance structures as required.
• Support compliance with statutory, governance, and regulatory obligations across the Group.
• Coordinate and monitor the timely completion and submission of governance and statutory requirements within the assigned portfolio, escalating material compliance risks or delays to the Group Company Secretary.
• Support the development, implementation, maintenance, and review of governance policies and frameworks.
• Maintain governance registers, records, resolutions, minutes, and supporting documentation.
• Ensure governance records remain accurate, complete, and accessible in accordance with applicable requirements.
• Contribute to governance reporting, monitoring, and continuous improvement initiatives.
• Build and maintain effective relationships with directors, executives, committee members, auditors, legal advisors, regulators, and other stakeholders.
• Provide responsive company secretarial and governance support to stakeholders across the Group.

Qualifications & Experience

• Legal, governance, company secretarial or equivalent relevant qualification (essential).
• A recognised professional company secretarial or governance qualification or membership (preferred).
• +5 years' relevant company secretarial and corporate governance experience, including Board and committee administration, statutory compliance, governance records and the application of company secretarial practices (essential).
• Exposure to engaging with senior management and governance structures (preferred).
• Experience operating within a Group-wide or cross-functional matrix environment (highly Beneficial).