Documentation Securities Officer

Job Description

Reporting to the Manager- Credit Documentation & Securities, the role holder will be responsible for managing and enforcing accuracy, completeness, and compliance of all documentation related to credit facilities in accordance with internal policies and regulatory requirements to mitigate credit risk through effective documentation and collateral management.

Key Accountabilities

• Conduct conformance checks of executed documentation to minimize errors and protect the Bank from potential legal and financial risks.
• Tracking the movement of securities under perfection, resolve any documentation-related issues, and maintain secure custody of collateral.
• Effectively monitor the transactions assigned to external legal teams for perfection for registration of the bank’s interest in securities to minimize risks related to delays in perfection of collateral.
• Address queries and provide advisory services related to perfection to uphold compliance with internal policies and external regulations while providing solutions to customers.
• Track and escalate overdue issues arising out of documentation reviews to stakeholders to mitigate operational losses.
• Maintain regular reporting on the status of documentation, security perfection, and any outstanding issues or risks to stakeholders which facilitate transparency and mitigate delays.
• Reconcile the payment of legal fees and disbursement invoices related to security perfection, confirming that payments for legal services and stamp duty are accurate and processed in a timely manner.
• Uphold dual access protocols for the safe custody of securities, when retrieving and placing securities in the Strong Room. This helps safeguard the bank’s assets, prevent unauthorized access, and protect the confidentiality and legal validity of the securities.
• Maintain a robust environment for the secure management and organization of all security documentation, including collateral agreements, titles, and related documents and this guarantees limited access to critical security documents and mitigates fraud.
• Track and distribute verified letters of administration to the branch network to facilitate the opening of estate accounts to mitigate the opening of fraudulent accounts.

Knowledge, Skills, and Experience Required

• A Bachelor’s Degree in Law or any related field.
• Training in key aspects of credit i.e. Credit Policy, IFRS, FIA, CRB, AML and KYC.
• Two (2) years’ working experience in collateral management.
• Records management is an added advantage.
• Excellent communication and documents management skills.
• Attention to detail, excellent analytical skills, ability to demonstrate high degree of accuracy and meet deadlines.
• Excellent interpersonal, verbal, written, communications and independent judgement skills.
• Attention to details.
• Strong communication skills.
• High level of integrity and ethical standards.

How to Apply

If you believe you meet the requirements as noted above, please forward your application with a detailed CV including present position and copies of relevant professional/academic certificates, to the email address indicated below: