Logistics Fleet-Coordinator

Logistics Fleet-Coordinator

The Logistics Fleet Coordinator will oversee and manage the entire fleet operations for EACOP field sites across Uganda and Tanzania. The role ensures safe, efficient, compliant, and cost-effective utilization of vehicles and transport assets to support pipeline operations, pumping stations, camps, maintenance activities, and security requirements. This position will play a critical role in enforcing HSE standards, optimizing fleet performance and ensuring full compliance with EACOP logistics and operational policies.

Fleet Management & Operations

• Lead, coordinate, and supervise daily fleet operations across all EACOP operational zones.
• Manage allocation of vehicles to departments (Field Operations, Security, Land & Social, Maintenance, SLT, etc.).
• Ensure optimal fleet utilization, minimizing downtime and maximizing cost efficiency.
• Develop and implement a centralized fleet tracking and monitoring system (GPS/IVMS).
• Coordinate inter-site fleet requirements (MTT, Pumping Stations, and Remote Camps).

Compliance & Safety

• Enforce strict adherence to EACOP HSE and road safety standards.
• Ensure all vehicles meet EACOP specifications (safety features, roadworthiness, permits).
• Conduct routine vehicle inspections, audits, and compliance checks.
• Implement driver behavior monitoring, training, and performance evaluations.
• Lead incident/accident investigations and corrective action plans.

Planning & Coordination

• Develop and execute fleet deployment schedules to support pipeline operations and maintenance activities.
• Ensure timely coordination of staff movement, material transportation, and emergency support.
• Liaise with contractors and third-party transport providers for supplementary logistics.
• Support the logistics team in emergency preparedness and crisis response.

Maintenance & Asset Management

• Develop and oversee preventive maintenance plans for all vehicles and equipment.
• Ensure timely servicing, repairs, and spare parts management.
• Maintain accurate fleet records (logbooks, mileage, fuel consumption, maintenance history).
• Plan fleet replacement and retirement in line with asset management policy.

Fuel & Cost Control

• Implement robust systems for fuel management, consumption tracking, and stock reporting.
• Monitor operational costs, analyze variances, and recommend cost-saving measures.
• Report on budget utilization, fleet efficiency KPIs, and operational costs.

Leadership & Reporting

• Supervise, mentor, and build the capacity of fleet officers, drivers, and logistics staff.
• Coordinate with HSE, Security, and Operations teams on transport-related risks.
• Prepare regular operational reports (fleet utilization, HSE compliance, maintenance status, cost performance).
• Contribute to continuous improvement of EACOP fleet management standards.

Key Deliverables

• Safe, compliant, and reliable fleet operations across EACOP sites.
• Efficient allocation and utilization of vehicles aligned with operational needs.
• Compliance with HSE, transport regulations, and EACOP standards.
• Effective driver management and zero preventable accidents.
• Transparent and accountable fuel, maintenance, and cost control systems.

Qualifications

• Bachelor’s degree in Logistics, Supply Chain, Transport Management, Mechanical Engineering, or related field.
• Professional certification in Fleet/Transport Management is an added advantage.
• Proficiency in oral and written English
• Minimum 5–10 years of fleet/logistics management experience, with at least 5 years in oil & gas, energy, mining, or other large-scale field operations.
• Proven experience managing large fleets in remote, multi-site operations.
• Strong background in HSE compliance and driver safety programs.
• Familiarity with East Africa’s transport regulations and cross-border operations.
• Strong leadership and team management skills.
• Excellent planning, coordination, and problem-solving ability.
• Proficiency in fleet management systems (GPS tracking, IVMS, SAP/Maximo/ERP).
• Strong financial management and reporting skills.
• Excellent communication and stakeholder management.
• Safety-first mindset with strong integrity.
• Resilient and adaptable in remote field environments.
• Detail-oriented, proactive, and accountable.
• Ability to work under pressure and make quick operational decisions.