Procurement Officer

Compensation

Location and Travel: Kampala

Reporting to: COO

Line Management Responsibility

Budget Holder Responsibility

Who we are

“Vacker is an outdoor & indoor advertising company based in Uganda & was incorporated in 2014. We pride ourselves in being one of the country’s preferred out-of-home Advertising companies specialising in: Digital Signage, Billboards, Street Furniture, Creative & Branding services.” With our cutting-edge technology, we can bring your brand to life in both outdoor and indoor environments. From billboards and banners to digital displays and interactive kiosks, our team has the experience and expertise to make your brand stand out from the competition.

Job Summary:

The Procurement Officer is responsible for managing the end-to-end procurement process for raw materials, marketing/advertising materials, and operational supplies. This includes sourcing suppliers, negotiating terms, issuing purchase orders, and coordinating deliveries. The role ensures timely availability of materials, cost efficiency, and compliance with company policies, while working closely with Finance, Store, and Operations teams.

Responsibilities

Sourcing & Supplier Management:

• Identify and maintain relationships with reliable suppliers for raw materials, marketing, and operational needs.
• Collect and verify supplier KYC documentation, coordinating with AP Assistant to maintain the supplier register.
• Evaluate suppliers based on price, quality, delivery timelines, and reliability.
• Negotiate terms, prices, and delivery schedules to maximize value for the company.

Procurement Process:

• Prepare and issue purchase requests/orders based on operational and project needs.
• Coordinate with the Storekeeper and Operations team to ensure accurate stock levels.
• Monitor procurement requests, ensuring timely delivery and adherence to agreed specifications.
• Track procurement costs and support the Accountant with cost analysis for projects.

Operational Oversight:

• Maintain accurate procurement records, including purchase orders, supplier contracts, and delivery notes.
• Ensure compliance with internal procurement policies and approval workflows.
• Assist in audits by providing procurement documentation and reports.

Collaboration & Support:

• Work closely with Finance (AP, Accountant, and Manager) for approvals and payment coordination.
• Liaise with Operations, Marketing, and Store teams to anticipate procurement needs and prevent delays.
• Provide regular reports on procurement status, supplier performance, and costs.

Person Specifications

Education:

• Bachelor’s degree in Supply Chain, Procurement, Business Administration, or related field.

Experience:

• Minimum 3-5 years in procurement, purchasing, or supply chain operations.
• Experience in marketing, advertising, or media-related procurement is an advantage.

Technical Skills:

• Strong negotiation and supplier management skills.
• Proficiency in Excel and procurement/purchasing software.
• Ability to track, report, and reconcile procurement orders and costs.

Analytical & Operational Skills:

• Attention to detail and accuracy in procurement and documentation.
• Ability to anticipate material needs and plan procurement schedules accordingly.
• Cost-conscious with an understanding of budgeting principles.

Communication & Collaboration:

• Excellent communication and coordination skills with internal teams and suppliers.
• Ability to follow policies, escalate issues, and recommend improvements.

How to Apply:

All applications will be received and reviewed through the BrighterMonday Portal by clicking on the 'Apply Here' section