Senior Requisition Approver: Facilities Services

<p style="text-align:left"><span class="emphasis-2"><b>Let&#39;s Write Africa&#39;s Story Together!</b></span></p><p style="text-align:left"><span class="emphasis-2">Old Mutual is a firm believer in the African opportunity and our diverse talent reflects this. </span></p><p style="text-align:inherit"></p><p style="text-align:inherit"></p><p style="text-align:inherit"></p><p style="text-align:left"><b>Job Description</b></p><p style="text-align:inherit"></p><p style="text-align:inherit"></p>The Facilities Requisitions Approver is responsible for reviewing, validating and approving facilities-related requisitions in accordance with the organisation’s delegated authority framework, approved budgets, procurement policies and internal control requirements. The role ensures that all expenditure is necessary, justified, cost-effective and aligned with operational requirements, service delivery standards and the organisation’s Facilities Management strategy<p style="text-align:inherit"></p><p style="text-align:inherit"></p><p><b>Responsibilities</b></p><h2></h2><p><b>Requisition review and approval </b></p><ul><li>Ensure that requisitions that are processed are accurate and that they are paid as per SLA.</li><li>Review facilities requisition for completeness, accuracy, business justification and operational necessity.</li><li>Verify that requisitions are supported by appropriate documentation, quotations, specifications and approvals</li><li>Confirm that requested goods and services fall within the approved Facilities Management scope.</li><li>Ensure requisitions comply with delegated approval limits and the organisation’s approval matrix.</li><li>Approve, reject or return requisitions for correction or additional information.</li><li>Ensure that requisitions are approved before commitments are made to suppliers.</li><li>Verify budget availability and the correct cost centre, general ledger account and expense classification.</li><li>Assess the reasonableness of costs against market rates, historical expenditure, contracts and approved budgets.</li><li>Identify opportunities for cost optimization, consolidation of purchases and avoidance of unnecessary expenditure.</li><li>Monitor expenditure trends and escalate potential budget overruns.</li><li>Support Facilities Management cost-saving initiatives and financial reporting.</li><li>Ensure compliance with procurement policies, sourcing procedures and applicable contractual requirements.</li><li>Confirm that approved suppliers and valid contracts are used where required.</li><li>Verify that competitive quotations or appropriate procurement justifications are available in line with internal policy.</li><li>Identify potential duplicate requisitions, inappropriate purchases or irregular expenditure.</li><li>Work with Procurement and Finance to resolve discrepancies and improve purchasing efficiency.</li><li>Hard services: HVAC, electrical, plumbing, generators, lifts and building maintenance.</li><li>Soft services: cleaning, catering, hygiene, landscaping and waste management.</li><li>Security services, access control and visitor management.</li><li>Occupational Health and Safety compliance and statutory inspections.</li><li>Fleet management, vehicle maintenance and related operational services.</li><li>Furniture, office equipment, consumables and workplace infrastructure.</li><li>Planned preventative maintenance, corrective maintenance and emergency repairs.</li><li>Business continuity, emergency preparedness and critical facilities requirements.</li><li>Liaise with Facilities Managers, maintenance teams, Procurement, Finance, Risk and business units.</li><li>Provide guidance to requisitioners on submission requirements and approval processes.</li><li>Communicate approval decisions and outstanding requirements promptly.</li><li>Resolve queries relating to requisition accuracy, budget availability and procurement compliance.</li><li>Promote accountability, transparency and service excellence across Facilities Management.</li></ul><br /><p><b>Continuous improvement to ensure effective service</b></p><ul><li>Adhere to agreed processes to deliver targeted operational results.</li><li>Continuously strive to enhance and improve the Facilities &amp; Corporate Procurement processes.</li><li>Represent and market this process internally to peers and clients. </li><li>Identify and report on Facilities &amp; Corporate Procurement process issues</li></ul><br /><p><b>Service delivery to ensure customer satisfaction</b></p><ul><li>Provide customer services in line with quality and performance standards</li><li>Build positive customer relations and solve or escalate customer queries and complaints</li><li>Gather feedback on customer satisfaction and report to your line leader.</li><li>Proactively suggest improvements in customer service and relations where applicable.</li><li>Contribute to a service culture which builds rewarding relationships, proposes innovations and allows others to provide exceptional client service.</li></ul><br /><p><b>Cost control and governance adherence</b></p><ul><li>Proactively ensure use of time, of resources, money, materials, or equipment is in line with policies and procedures.</li><li>Comply with corporate governance policies, procedures, and standards.</li><li>Operate within agreed mandates.</li></ul><br /><p><b>Quality people practice</b></p><ul><li>Align own behaviour with the organisation culture and values.</li><li>Share and transfer product, process, and systems knowledge to colleagues.</li><li>Collaborate and work with the Facilities &amp; Corporate Procurement team to deliver required service levels.</li><li>Actively participate in the Facilities &amp; Corporate Procurement team to ensure functional balanced scorecard objectives are achieved.</li><li>Ensure achievement of own performance objectives.</li><li>Actively share information with other team members regarding successes, issues, trends, and ideas.</li><li>Actively participate in own professional development and career path.</li></ul><br /><p><b>Minimum Requirements: </b></p><ul><li>Matric.</li><li>2 years administration/ requisition approvals experience</li><li>Computer literacy essential</li></ul><br /><p><b>The Recruitment Process:</b></p><p> </p><ul><li>TA Interview: This will be a discussion with our Senior Talent Acquisition Specialist to give you an understanding of our business, our culture &amp; values and more context on the role. It will also allow us the opportunity to get to know you more and ensure OMI can meet your career aspirations.</li><li>Panel Interview: This will be with 2 members of the Senior Leadership of the Hiring Team and 1 member of the HC Senior Team.</li><li>Technical &amp; Psychometric Assessments: These will depend on the role and will sometimes happen concurrently with Vetting through an external service provider, as well as Internal Verification.</li><li>Final Feedback.</li></ul><p> </p><p><b>All About OMI:</b></p><p> </p><p><a target="_blank" href="https://www.oldmutual.co.za/about/old-mutual-insure/"><span style="color:#0875e1"><u>https://www.oldmutual.co.za/about/old-mutual-insure/</u></span></a> </p><p> </p><p><i>Please note that, unfortunately, we cannot accept any applications after the closing date</i></p><p> </p>na<p style="text-align:inherit"></p><p style="text-align:inherit"></p><p style="text-align:inherit"></p><p style="text-align:left"><b>Skills</b></p><p style="text-align:inherit"></p><p style="text-align:inherit"></p>Action Planning, Building Design, Business Case Development, Business Requirements Analysis, Computer-Aided Design (CAD), Creative Design, Data Compilation, Data Controls, Data Management, Engineering Construction, Engineering Design, Futures Thinking, Solution Analysis, Survey Development<p style="text-align:inherit"></p><p style="text-align:inherit"></p><p style="text-align:left"><b>Competencies</b></p><p style="text-align:inherit"></p><p style="text-align:inherit"></p>Directs Work<h3></h3><h3></h3>Drives Results<h3></h3><h3></h3>Ensures Accountability<h3></h3><h3></h3>Manages Complexity<h3></h3><h3></h3>Optimizes Work Processes<h3></h3><h3></h3>Plans and Aligns<h3></h3><h3></h3>Tech Savvy<h3></h3><h3></h3><p style="text-align:inherit"></p><p style="text-align:inherit"></p><p style="text-align:inherit"></p><p style="text-align:left"><b>Education</b></p><p style="text-align:inherit"></p><p style="text-align:inherit"></p>Matriculation Certificate (Matric) (Required), NQF Level 7 - Degree, Advance Diploma or Postgraduate Certificate or equivalent<p style="text-align:inherit"></p><p style="text-align:inherit"></p><p style="text-align:inherit"></p><p style="text-align:left"><b>Closing Date</b></p><p style="text-align:inherit"></p><p style="text-align:inherit"></p>29 October 2026 , 23:59<p style="text-align:inherit"></p><p style="text-align:inherit"></p><p><i><b>The appointment will be made from the designated group in line with the Employment Equity Plan of Old Mutual South Africa and the specific business unit in question.</b></i></p><p style="text-align:inherit"></p><p style="text-align:inherit"></p><p style="text-align:left"><i><span class="emphasis-2"><b>The Old Mutual Story!</b></span></i></p>