Project Budget Development Officer

The International Institute of Tropical Agriculture seeks suitable Nigeria nationals for the positions below at the Institute's Headquarters in Ibadan.

Position: Project Budget Development Officer

Contract: 3-years renewable contract

Location: Ibadan

Closing Date: 22 September 2026

DUTIES

• Support scientists and proposal teams in developing accurate, competitive and compliant project budgets, ensuring adherence to institutional policies, donor requirements and the administrative information specified in call guidelines.
• Support the identification and assessment of funding opportunities that align with IITA's and CGIAR's strategic priorities.
• Review donor call guidelines and provide technical guidance on proposal requirements, budget preparation and administrative compliance.
• Conduct administrative and technical compliance reviews of proposals to ensure conformity with donor guidelines and institutional requirements prior to submission.
• Develop, maintain, and regularly update institutional cost databases, including staff, administrative, operational and station costs, to support proposal budgeting
• Maintain and update the institutional master cost document to facilitate efficient budget preparation and review.
• Monitor and incorporate revised Resource Service Support (RSS) rates and other management approved cost directives into institutional budgeting tools.
• Coordinate the Director-level approval of Project Summary Forms before initiating requests for project cost centres.
• Monitor changes in donor proposal and budgeting policies, templates and compliance requirements, and update institutional guidance, templates and tools accordingly.
• Compile, maintain, and regularly update repositories of donor budget templates, proposal templates, costing formats and donor budgetary requirements.
• Review and update IITA budget templates in collaboration with People & Culture, Finance, Supply Chain and other relevant units to ensure the accuracy of staff and operational cost assumptions.
• Provide budget development guidance, proposal development support and training to scientists and relevant staff across IITA.
• Support scientists and proposal teams in initiating, registering and coordinating proposals through the Institute's internal proposal development and approval processes.
• Support to follow-up with the Deputy Directors General (DDGs) and other stakeholders on pending proposal ideas and approvals within the PDAU Proposal Ideation Platform.
• Support the compilation, processing and submission of proposal supporting documents, including letters of support, letters of intent, due diligence documents, questionnaires, policy documents, audited financial statements and other required annexes.
• Support the Unit Head in preparing the unit's annual budget, monitor PDAU expenditures, prepare monthly expenditure reports and liaise with Finance to resolve budget-related queries.
• Perform any other duties as may be appropriately assigned by the Head of Unit in response to service exigencies.